Island Coastal Aviation collects, uses, retains and discloses information in accordance with the Personal Information Protection Act (“PIPA”). Island Coastal Aviation may share and disclose personal information within the institution to carry out its mandate and operations. Information, in aggregate form only, may also be used for research purposes and statistics.
For all career training programs:
A student’s record includes, as applicable, a student enrolment contract; evidence a student met all admission requirements and entrance examinations; financial records, attendance records; documentation of any dispute, grade appeals or dismissal; copies of study permits and practicum/work placement information.
Island Coastal Aviation retains student records for a period of seven (7) years following the student’s withdrawal, dismissal or graduation. After seven years, the student record is destroyed using a secure destruction method.
Within 60 days of a student completion of the program of study or withdrawal or dismissal, Island Coastal Aviation uploads a copy of the students’ enrolment contract, transcript and diploma or certificate (if any) to an approved third-party vendor. These records are retained for a period of fifty-five (55) years.
For short duration programs:
A student’s record includes a student enrolment contract; financial records and documentation of any dispute, grade appeals or dismissal.
Student records are kept for 8 months following the completion of a short duration program and are not archived.
Access to student’s records
Student records are maintained in a secure storage medium in a secure location.
Upon written request to Island Coastal Aviation, a student may access his/her records.